Legal Assistant, Real Estate & Projects

About this role

Legal Assistant, Real Estate & Projects

• Award winning Australian private practice 
• A firm with a strong reputation for having an authentic and inclusive culture
• Flexibility to balance working from home and the office 

About the Company 

Lander & Rogers is a leading independent law firm, with offices in Melbourne, Sydney, Brisbane and Canberra that achieve global reach in the legal services market.

Our focus is on innovating the client experience and leading change in legal service delivery. We are also committed to supporting our communities through our pro bono work.

About the Role 

This is a fantastic opportunity to join our highly regarded Real Estate & Projects team, who advise on some of Australia's and Asia-Pacific's largest property transactions and infrastructure projects.

As Legal Assistant you will provide administrative and legal support to the wider group whilst playing a key part in ensuring both group and client processes are followed.

We're looking for someone with existing legal assistant experience in a real estate, projects, or commercial practice, who is enthusiastic about making a meaningful contribution and joining an energetic team that values initiative and collaboration.

Responsibilities 

• Perform administrative services including drafting, editing and proof-reading letters, agreements and other transactional documents
• Performing property and other searches through third party providers (eg InfoTrack, GlobalX)
• Formatting documents in line with the firm style guide including updating cross referencing and converting from other styles
• Preparing and compiling large transactional documents into pdf with multiple annexures
• Arranging registration and stamping of physical and electronic documents with local land titles offices
• Opening and closing files in the practice management system
• Managing client and matter data within the practice management system
• Monthly client billing and ad hoc client reporting
• Ad hoc diary management
• Liaising with clients by phone and email for all administrative related queries
• Liaising with internal business service teams on various matters
• Maintaining complete electronic files in document management system (iManage), including maintaining document version control
• Managing incoming and outgoing physical mail through our Digital Mail Room

About You 

• Successful applicants will bring administrative support experience gained in a law firm
• Real estate, projects, commercial or construction exposure is highly desired
• A Certificate in Legal Studies is desired but not essential
• A working knowledge of MS Office Suite is essential and an exposure to practice and document management systems is desired but not essential
• Excellent verbal and written communication skills, spelling and grammar
• Proven decision making and problem-solving ability
• Demonstrated time management and organisational skills
• An ability to influence and manage conflict with a diplomatic and consultative approach
• Demonstrate the ability to build strong working relationships
• Strong team collaboration skills with an ability to lead by example
• A passion for providing a high level of customer service
• Strong attention to detail
• The ability to maintain confidentiality and use discretion
• A desire to learn and develop new skills
• A flexible, friendly and approachable manner

Culture 

People choose Landers for our down-to-earth, collaborative and supportive culture. We invest in our people and empower them to bring their best selves to work, both personally and professionally. We promote a diverse and inclusive environment with a strong focus on wellbeing, leadership and development. 

Benefits 

Lander & Rogers offers a range of benefits to encourage professional development and ongoing learning, connection with colleagues, staying healthy and community involvement. 

We value our people and understand the importance of maintaining a healthy, balanced and fulfilled lifestyle, some of our benefits include: 

• Hybrid work: work flexibly between home and the office with the freedom to choose the location that is best for you, your clients, and your team  
• Additional leave: take a moment to stop, reflect and reenergise each year with up to five weeks of paid annual leave plus an annual wellness day
• Home office, fitness & wellness allowance: enjoy the flexibility to fit out your home office or support your health and wellbeing with an annual $250 allowance.
• Tech discounts: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal

How to apply 

Click APPLY and visit www.landers.com.au for more information. 

Lander & Rogers is an equal opportunity employer that embraces diversity and inclusion. 

We conduct background checks including criminal record checks on all successful candidates as a condition of employment.