Legal Administration Assistant (12-month FTC)

About this role

• Award winning Australian private practice
• A firm with a strong reputation for having an authentic and inclusive culture
• Flexibility to balance working from home and the office

About the Company

Lander & Rogers is a leading independent law firm, with offices in Melbourne, Sydney, Brisbane and Canberra, with global reach.

Our focus is on innovating the client experience and leading change in legal service delivery. We are also committed to supporting our communities through our pro bono work.

About the Role

As an Administration Assistant, you will provide support in various administrative and legal tasks for our Insurance Law & Litigation Group, one of the most respected insurance law practices in Australia.

This role involves document management, managing critical dates, handling disbursement invoices  and general administration duties.

The group advises clients on matters spanning class actions, interruption of business and property damage claims, construction litigation, directors' and officers' liability, financial services misconduct, public liability and personal injury claims, cyber security breaches, medical negligence, disciplinary claims and regulator investigations.

This role is being offered on a 12-month fixed term contract basis.

Responsibilities

Document Management

• Organise and maintain documents in accordance with group and client requirements.
• Prepare and collate documents including briefs to counsel and experts and other document bundles including pagination, bookmarking and indexing of PDF documents.
• Assist with preparing and formatting of legal documents and correspondence

Critical Date Management

• Review and diarise court orders and legal documents to identify important dates.

Invoicing and Payments

• Assist in the coding of disbursement invoices and handle invoicing processes using the firm's designated software and processes.

General Administration Tasks

• Manage incoming requests through the team inbox, ensuring administrative tasks are appropriately prioritised, actioned or escalated
• Liaising with internal and external stakeholders by phone using a very professional and personable manner
• Provide general administrative support, assist with legal matters, file organisation, document retrieval and printing/scanning, and accurate data entry.
• Support lawyers and senior legal staff with ad hoc tasks as needed.
• Assisting to maintain and update team resources, including databases and contact records, ensuring information is accurate and up to date.

Skills & Experience

• An exceptional working knowledge of MS Office suite of products and Adobe
• Knowledge of document management systems
• Administrative support experience desired but not essential
• Excellent verbal and written communication skills, spelling and grammar
• Investigative, problem solving and proven decision-making ability
• Demonstrated time management and organisational skills with the ability to independently manage workload, prioritise tasks and meet deadlines
• Influencing and conflict management skills
• The ability to build strong working relationships and skilfully deal with people at all levels throughout the firm and externally
• A desire to learn and develop new skills
• A flexible, friendly and approachable manner
• An enthusiastic and optimistic demeanour

Culture

People choose Landers for our down-to-earth, collaborative and supportive culture. We invest in our people and empower them to bring their best selves to work, both personally and professionally. We promote a diverse and inclusive environment with a strong focus on wellbeing, leadership and development.

Benefits

• Hybrid work: work flexibly between home and the office with the freedom to choose the location that is best for you, your clients, and your team
• Additional leave: take a moment to stop, reflect and reenergise each year with up to five weeks of paid annual leave plus an annual wellness day
• Home office, fitness & wellness allowance: enjoy the flexibility to fit out your home office or support your health and wellbeing with an annual $250 allowance.
• Tech discounts: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal

How to apply

Click APPLY or visit www.landers.com.au for more information.

Lander & Rogers is an equal opportunity employer that embraces diversity and inclusion.

We conduct background checks including criminal record checks on all successful candidates as a condition of employment.